ARTA HUB

Privacy Policy

Last Updated: 07/10/2025

This Privacy Policy explains how Ayotte Recruitment and Training Academy Ltd (“we”, “our”, “us”) collects, uses, and protects your personal information when you visit our websites and use our services, including ayotterecruitment.com and our secure platform hub.ayotterecruitment.com (the “Hub”).

1. Who We Are

This website and the Hub are operated by:

Ayotte Recruitment and Training Academy Ltd
Company Number: 14543379
Registered Office: DA1 1EX, United Kingdom
Email: info@ayotterecruitment.com

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

a. Data You Provide

  • Registration & Profiles — name, email, address, work history, qualifications, and other details you submit to create an account or candidate profile.
  • Employer/Business Accounts — company name, contact details, job postings, and recruitment progress information.
  • Support Requests & Forms — the information you provide when you contact us (such as email address and message content).

b. Data Collected Automatically

  • IP address, browser type, operating system, and information about how you use our website and Hub.
  • Device identifiers and session information used for security and functionality.

c. Third-Party or Public Sources

  • Verification or reference data to validate professional details or recruitment activity (if relevant).

3. How We Use Your Information

We use personal information to:

  • Create and manage your user account and candidate or employer dashboard.
  • Facilitate job searches, applications, and recruitment communications.
  • Provide customer support and respond to enquiries.
  • Improve our services and maintain website security.
  • Comply with legal obligations and enforce our terms of service.

We do not use your data for advertising or profiling.

4. Sharing & Disclosure

We only share your personal data where necessary:

  • Employers & Staffing Partners — when you apply for a job or give consent to share your details.
  • Service Providers — trusted providers who host our platform (UK-based Hostinger), maintain security, and deliver technical support. They access only what is needed for their services and are bound by confidentiality agreements.
  • Legal & Safety — if required to comply with laws, respond to lawful requests, or prevent fraud or abuse.
  • Business Transfers — if our business is restructured or sold, we will inform you before your data is transferred.

We never sell personal data.

5. Data Retention

  • Your user account and associated data are kept for as long as you maintain an account with us or as needed to provide services.
  • Job applications are retained for up to 24 months unless otherwise required by law or you request deletion sooner.
  • Comments and user content on our WordPress site are stored indefinitely unless you ask us to remove them.

If you delete your account or request erasure, we securely remove data no longer required for legal or operational reasons.

6. Cookies & Tracking

Our websites use essential WordPress cookies only — no advertising or analytics cookies are used.

  • If you leave a comment, you can choose to save your name, email and site details in cookies so you don’t have to fill them again (lasts one year).
  • When you log in, temporary and login cookies help keep your session secure.
  • These cookies contain no sensitive personal data and you can block them via your browser settings, but some site features may not work.

7. Embedded Content

Articles or job listings on our site may include embedded content (videos, images, etc.). Embedded content behaves exactly as if you had visited the third-party site directly. These third-party sites may collect data, use cookies, or track your interaction according to their own privacy policies.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access — request a copy of the personal data we hold about you.
  • Rectify — correct inaccurate or incomplete information.
  • Erase — request deletion of your data when we have no legal reason to keep it.
  • Restrict Processing — limit how we use your data in certain cases.
  • Object — stop certain types of processing such as direct contact.
  • Portability — request your data in a machine-readable format.

To exercise these rights, email info@ayotterecruitment.com. We aim to respond within one month.

If you are unsatisfied with our response, you can complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.

9. International Transfers

We host all systems in the UK. If we ever need to transfer data outside the UK/EEA (e.g., secure backups), we will ensure it’s protected by appropriate safeguards such as Standard Contractual Clauses.

10. Data Security

We apply strong security controls, including:

  • Secure UK hosting with encryption (HTTPS/TLS).
  • Strict access control and permission levels.
  • Regular security patching and monitoring.
  • Routine backups and infrastructure audits.

11. WordPress & Custom Plugin Notes

  • Password Reset — your IP address is included in reset emails for security.
  • Spam Detection — visitor comments may be scanned by automated spam detection (e.g., Akismet or similar WordPress protection).
  • Hub (Custom Plugin) — handles candidate profiles, employer dashboards, and tutor interest submissions. Access is permission-controlled and logged for safety.

12. Children’s Privacy

Our services are for users aged 16 and over. We do not knowingly collect data from children under 16. Contact us if you believe we have inadvertently collected such data.

13. Updates to This Policy

We may update this Privacy Policy when our services or legal obligations change. Significant updates will be communicated through our site or email. The “Last Updated” date shows when the most recent version came into effect.

14. Contact Us

Questions or privacy requests can be sent to:

Ayotte Recruitment and Training Academy Ltd
Email: info@ayotterecruitment.com
Registered Office: DA1 1EX, United Kingdom